We are seeking an experienced, energetic and open-minded individual to advance their career and fulfill the role of an Executive Assistant & Admin Manager to the General Manager, South Korea. This position will offer an exciting and engaging opportunity in a growing environment. If you are looking to pursue a fast-paced and exciting administrative position that supports leadership in a global environment, we would like to hear from you.
 
Key Responsibilities

• Efficiently handle calendar management and schedule calls/meetings in various geographies and time zones. Capability to assist with meeting and technology set-up details (Teams/WebEx, A/V, connectivity, projection, technical assistance).
• Assistance with coordination of ad-hoc global administrative-related tasks, departmental support, and events (e.g., face-to-face or virtual meeting support, data management, Global events and townhalls including catering (if any)).
• Book domestic and international travel, adhering to policies and guidelines (secure air, hotel and cars as needed). Assist with travel documents (e.g., passports, visas, letters of entry) as needed and with T&E claims.
• Triage and process multiple tasks from vendor invoice submission through payment, document archiving (physical and electronic) and retrieval, document creation, etc.
• Issue deadline reminders and do deadline follow-ups.
• Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates.
• Maintain the highest level of confidentiality and handle sensitive matters accordingly to company policy.
• Support recruitment processes, including job postings, screening candidates, and coordinating interviews.
• Maintain employee records, including attendance, benefits, and payroll information.
• Assist with employee onboarding and orientation processes.
• Help implement HR policies and procedures, ensuring compliance with labor laws.

 
Qualifications Required

• 7+ years of relevant experience providing varied administrative support of increasing complexity, preferably in a multinational company experience
• Experience in providing administrative support to individuals at various levels of seniority
• Can manage competing priorities and diverse routines of stakeholders
• Demonstrates high level of proficiency in interpersonal and communicational skills with the ability to interact in a highly professional manner and service-oriented way with people at all levels, internal and external with adaptability to working styles
• Shows a high degree of accountability, integrity and discretion when dealing with confidential matters
• Good organizational skills with high attention to detail, including ability to handle travel arrangements and organize multi-site events
• Team player with the ability to collaborate with various departments globally and gain the confidence an cooperation of peers
• Demonstrates flexibility to adjust to changing situations
• Excellent written and spoken English

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