Our client is looking for a Document Controller to join their team.

Key Responsibilities 

• Manage Project Document Management Systems (SharePoint, Interaxo and Sceptre). Establish structures and processes, give access to new project members, remove old users and ensure correct access rights etc.
• Perform kick-off meetings to ensure that correct use of digital collaboration tool is demonstrated, educated, and agreed at project start-up and at other milestones in the project.
• Provide training in usage to company and contractor staff and provide user support with the document control systems.
• Develop and maintain interfaces with key project stakeholders including representatives from our client, it’s contractors and consultants.
• Manage, monitor, quality assure and audit project document controlling routines from the initial development through to project completion and handover.
• Responsible for coordinating with all departments to assure that all projects’ documents are kept in the right place and in the right department file archive.
• Responsible for file validation and document controlling of electronic archives and where necessary paper archives
• Follow the document or numbering policy of the company
• Manage all the project documentation in a structured way
• Manage the document review and approval process, including processing document change requests and updates
• Ensure that documents are complete, accurate and in compliance with corporate procedures and/or ISO 9001 section 4.2.3
• Support and assure execution of information handover to operations
• Maintain relationship with the Corporate Project Management Office to ensure Irish practices are in line with corporate.
• Conduct additional tasks/duties as requested by the line manager.
• Manage and support other Document Controllers who may be hired to support specific projects.
• This role will be a member of the Document Manager Network where we share "lessons learned" and also the opportunity to come up with improvement proposals.

 
Qualifications

• Minimum Bachelor, degree in related subject
• Experience in documentation and archiving or similar positions
• Fluent in English, both oral and in writing
• Proven skills in organisation, coordination and communication
• A strong work ethic with a systematic and analytical mindset
• Ability to work independently and on own initiative. Must follow up and deliver on time according to set standards
• Ability to work in a multinational team and work across cultural differences, socially and technically
• Computer literate in MS Office applications

Apply Below Now !