JOB ID: #6985
 
Package Manager
 
Location: Remotely/ In house
 
Job Description
 
Our client is seeking for an experienced and passionate Package Manager for Offshore Cable Installation and Protection Projects. The main responsibilities of the candidate will be to manage, plan, monitor, coordinate with the Client and the project team for all the aspects, including commercial and contractual issues, related to the works allocated in his/her package. The candidate should have experience at least in one the following works:

• Offshore Laying
• Offshore Burial (PLB, SLB, Pre-trenching)
• Dredging
• PLGR, Boulder Clearance, Route clearance)
• Offshore Survey (MBES, SSS, SBP, Cable tracking)
• Platform cable installation (pulling, terminations, testing etc.)
• Nearshore laying
• Nearshore Burial
• Important Note

 
You will be handling sensitive information in terms of company’s private information and thus you will be granted a higher user security clearance. Please be aware that because of these critical duties, you will be subject to system monitoring, and supervisory evaluation to ensure continuous adherence to security clearance processes and procedures. Higher security clearance users are subject to a zero-tolerance policy for security violations.
 
Major Responsibilities

• Deliver assigned packages of work on-time and on-budget according to the contractual and procedural constraint;
• Define the scope of work and coordinate with procurement department in case that part of the works should be subcontracted;
• Review possible subcontractors’ proposal and alignment with the scope of works and manage the procurement department for the subcontractor selection;
• Promptly identify, submit, and agree Variation Orders according to the contractual time limits;
• Lead and motivate the project team and the departments of the Company to ensure the objectives and schedule are met;
• Manage, monitor, and update the plan of the assigned package of work with the Project Planner. Apply mitigation measures in case of delays and whenever is required;
• Communicate and update regularly the Client;
• Ensure resource availability and allocation in coordination with the Project Manager and the Project Director;

 

• Communicate regularly with subcontractors involved in the package of works and keep track of their progress according to their contractual, procedural and time commitments;
• Take part in the discussions for the term and conditions of the contract of possible subcontractors;
• Ensure in cooperation with the Document Controller that the necessary documentation is created according to the contractual, budgetary constraints and it is delivered on time;
• Follow and enforce strict safety regulations for all related project teams;
• Identify and manage project risks and update accordingly the Project Director;
• Frequent travels for meetings with the Client’s and/or Subcontractors around the world;
• Site visits to the project areas onshore and offshore;
• Possible stay to the project location (onshore and/or offshore) during the project execution

 
Position Requirements
 
Education & Training

• (The extent or level of knowledge or training obtained by formal education or outside study that is necessary to achieve normal job performance and proficiency. Such knowledge is to be considered the minimum education required for performing the position responsibilities.)
• A higher university degree in Engineering;
• Advanced training in Project Management or a related field will be considered as an asset;
• Proven working experience as a Package Manager/ Project Manager in major industry projects;
• Proven ability to solve problems creatively;
• Strong familiarity with project management software tools, methodologies, and best practices;
• Experience seeing projects through the full life cycle;
• Excellent client-facing and internal;
• Excellent English written and verbal communication skills;
• Solid organizational skills including attention to detail and multi-tasking skills;
• Strong working knowledge of Microsoft Office;
• Excellent analytical skills;
• Strong interpersonal skills and extremely resourceful;
• Proven ability to complete projects according to outlined scope, budget, and timeline;
• Knowledge of German Language is to be considered as an extra skill;

 
Experience
 
(The minimum experience required to perform the job. This experience can be gained in previous employment in a similar job and/or on the job with the current employer. Experience in this factor is measured in time periods e.g. 3-6 months, 3-5 years, 10-15 years etc.)

• 3-5 years of project management and related experience;
• Other working experience in similar positions;

 
Skills & Personal Qualities

• (The minimum set of skills and personal qualities required to perform the job. Skills required are presenting the expertise or talent to do a job or task. Personal qualities describe the life skills need to be used to communicate and interact with other people, both individually and in groups. Both indicate the candidate’s qualifications as they relate to the job and how they fit in the company culture.)
• Respecting of the importance of confidentiality, as the candidate will be dealing with Client’s confidential information;
• Strong client focus and ability to represent the company properly;
• Strong interpersonal skills and extremely resourceful;
• Excellent analytical skills;
• Ability to perform multiple tasks and respond to emergency situations effectively;
• Flexibility in work habits and work schedule;
• Respond to emergency situations effectively. Occasionally during execution phases, the candidate should be able to adapt to the needs of the project ongoing events/incidents.
• Maintain good working relationships with all project’s stakeholders;
• Strong interpersonal and analytical skills operating with high level of responsibility and independency;
• Attention to detail and ability to work simultaneously on multiple priorities;
• Adapt and be flexible to changing priorities;
• Accurate and pays attention to detail;

 
Decision Making & Problem Solving
 
(The mental skills and mental effort required to perform the job. The complexity of decisions and ingenuity required describes the variety and routine involved with assigned tasks and responsibilities, the frequency of problems and the extent to which the work requires analytical ability and exercise of judgement.)

• Tasks are diversified and follow a wide range of complex procedures;
• Tasks may be of several varieties;
• Judgement exercise within procedures and practices to determine appropriate action (common sense);
• Analysis of data generally applied to the solution of specific problems;
• Strong interpersonal and analytical skills operating with high level of responsibility and independency;
• Incumbent works on assigned objectives and may work occasionally independently on special projects;
• Candidate must possess problem solving skills and ability to troubleshoot in a logical manner;

 
Supervisory & Management Responsibility

• (Job responsibilities in regards to directing, controlling and coordinating the efforts of employees e.g. supervisory, training, management and advisory responsibilities. Describes the responsibilities for advising management, providing functional advice and control for coordinating activities or groups. Indicates the number of direct and indirect reports and their position(s).)
• Will need to coordinate with a number of different internal and external teams e.g. PMO, implementation team, Project Teams etc.

 
Independence of Action
 
(Describes the extent and closeness of supervision required and received, as well as the availability and involvement of the immediate supervisor. Consideration should be given to standard practices, instruction and procedures, as well as built in checks and reports that provide the employees with controls and restricts independence of action.)

• Occasional supervision required;
• Candidate would work along on routine work and will check with supervisor only when in doubt;
• Established methods and procedures are clearly established and general instructions provided;

 
Consequence of Error
 
(Describes the responsibility for loss to the organization due to any single error resulting from actions or decisions involving the work function. Includes financial and material responsibility, responsibility for accuracy, and the safety of other. Describes the responsibility for establishing a budget and final accountability for its control. In some cases, budget responsibility may be indirect or influential.)

• Errors are both discovered when work is checked in succeeding operations;
• Errors related to technical aspects and misleading understanding, have a strong impact on financial aspects and thus are considered as loss to the organization;

 
Confidentiality
(Describes the integrity and discretion necessary to safeguard confidential data handled or obtained as a regular part of the job.)

• Frequent contact with confidential data or information where disclosure will have a potent adverse internal and/or external effect;

 
Contacts-Internal & External
 
(Describes the responsibility for meeting, dealing with and influencing others. Contacts may be internal and external. The nature, purpose, frequency and level of contacts should be described. The level of difficulty and importance of the contacts should be described.)

• Contacts of importance are a regular part of the responsibilities of the position;
• Tact and judgement are required when dealing with others;
• Excellent communication skills are required, both written & oral, when dealing with others;
• Clear and effective oral and written communication skills in English language;
• Ability to react well at all communication levels is important;
• Internal Contacts – Presenting information where tact and judgement is required to obtain approval of action, cooperation or secure a decision;
• External Contacts – Regular contact with outside peers, suppliers and clients however, procedures and standards are established and are to be followed;

 
Standard Job Requirements

• All individuals are expected to be flexible in undertaking the duties and responsibilities attached to their job and may be asked to perform other duties which reasonably correspond to the general character of their job and their level of responsibility;
• All individuals are expected to maintain personal and professional development to meet the changing demands of the job and participate in appropriate learning and development activities;
• To recognize health and safety is a responsibility of every individual, to take reasonable care of self and others and to comply with Health, Safety and Environmental policies and procedures and compliance with all audits and inspections;
• To promote equality as part of the job and to treat everyone with fairness and dignity;
• All individuals are expected to carry out their duties and responsibilities by adhering to all compliance and auditing requirements for the conduct of ethical and transparent operations including the compliance to all our clients policies, guidelines and procedures;

 
Work Schedule

• The Package Manager has a schedule that flexes around the need but typically is based on a Monday-Friday 09:00 to 17:00 availability;
• It is common for the Package Manager to work in a flexible basis to meet with needs/ deadlines;
• Participation on meetings with Client is required;

 
Working Conditions
 
Physical Demands

• (The nature of physical effort leading to physical fatigue)
• The Package Manager will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.

 
Environmental Conditions

• (The nature of adverse environmental conditions affecting the person)
• The Package Manager may have to manage several projects at one time and may be interrupted frequently to meet the needs and requests of other employees or the Division Director. The candidate may find the environment to be busy, noisy and will need organizational, time and stress management skills to complete the required tasks. The job is performed in a generally clean and healthy environment.

 
Mental Demands

• (Conditions that may lead to mental or emotional fatigue)
• The Package Manager may have to deal with a moderate stressful environment as there are times were is possible the colleagues/ department managers/ co-operators are acting under pressure and require immediate services.

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